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  • Educational Verification Service

    This verification service is applicable to candidates or employers who intend to apply for an work pass with the Singapore Ministry of Manpower (MOM). GPC Gateway is a selected verification service provider by MOM to verify the authenticity of educational qualifications.

    The prevailing GST rate of 9% will be charged for Singapore customers only. Have a question? Please see our FAQs here.

    Learn more about the verification process

    This verification service is applicable to candidates or employers who intend to apply for an work pass with the Singapore Ministry of Manpower (MOM). GPC Gateway is a selected verification service provider by MOM to verify the authenticity of educational qualifications.

    The prevailing GST rate of 8% will be charged for Singapore customers only. Have a question? Please see our FAQs here.

    Learn more about the verification process

    Learn more about the verification process

    Our Service Flow

    Employers submitting new EP applications where qualifications are declared to earn points under the Complementarity Assessment (COMPASS) Framework shall provide verification proof for diploma-level and above qualifications from 1 September 2023. For the candidate who graduated educational institution in Japan, the verification proof can be obtained with our verification service following the steps described below.

    After completing an order request through our website, we will request the candidate to arrange its educational institution to send the candidate’s graduation certificate directly to our designated address to before we begin further verification work on our end.

    Select the desired services, agree to our terms and conditions and complete payment for your order

    To proceed with verification, you must choose one of our verification services based on your needs. Prior to continuing, it is important to read and accept our terms and conditions of our service on Letter of Engagement.

    We provide the one package service with authenticity checks and accreditation checks. In order to eliminate our client’s hassle of having to go through in the verification process, our service as a default contains accreditation checks of the awarding institution. The separate service of authenticity checks and accreditation checks are not available on our one package service. Check out and complete your order via online payment with a valid credit card on our website.

    Check out and complete your order via online payment with a valid credit card on our website.

    Submit Candidates Information

    Once the purchase order is completed, your candidate and the person in-charge of the employer will receive an email from GPC Gateway with dedicated link to upload their information. The candidate can submit their details by uploading a copy of Passport and Family Registry “Koseki Tohon” issued by the Government municipal office (if applicable for Previous known name/alias) on the web page of Letter of Authorization accessed via a dedicated link provided in an email to them.

    Arrange direct delivery of education certificates from awarding institution to our designated address

    Your candidate’s graduation certificate directly sent from the awarding institution to GPC Gateway’s designated address either in Japan or Singapore is required via courier or mail. As for benefits to clients, you can receive our verification proof on time without any delay. Even if the candidate’s institutions do not accept the verification request by a third-party verification agency according to with the Act on the protection of Personal Information Act in Japan, GPC Gateway will utilise the certificate which received without the candidate’s compilation and editing regarding the issuance to receipt as a proof of document.

    Get your report

    GPC will send you a confirmation after your candidate’s submission details have been received. The average turnaround time for verification is 5-10 business days on our Standard Service.

    Please note that in some instances, it will not be possible to complete the verification within the stipulated timeframe due to government closures of educational institutions as a result of Covid 19 restrictions, public holidays, or staff absences at educational institutions. During this period of time, please wait for 10 business days before reaching out for a status update. We will be in touch with you if we require additional information.

    Step 1

    Select the desired services, agree to our terms and conditions and complete payment for your order

    To proceed with verification, you must choose one of our verification services based on your needs. Prior to continuing, it is important to read and accept our terms and conditions of our service on Letter of Engagement.

    We provide the one package service with authenticity checks and accreditation checks. In order to eliminate our client’s hassle of having to go through in the verification process, our service as a default contains accreditation checks of the awarding institution. The separate service of authenticity checks and accreditation checks are not available on our one package service. Check out and complete your order via online payment with a valid credit card on our website.

    Check out and complete your order via online payment with a valid credit card on our website.

    Step 2

    Submit Candidates Information

    Once the purchase order is completed, your candidate and the person in-charge of the employer will receive an email from GPC Gateway with dedicated link to upload their information. The candidate can submit their details by uploading a copy of Passport and Family Registry “Koseki Tohon” issued by the Government municipal office (if applicable for Previous known name/alias) on the web page of Letter of Authorization accessed via a dedicated link provided in an email to them.

    Step 3

    Arrange direct delivery of education certificates from awarding institution to our designated address

    Your candidate’s graduation certificate directly sent from the awarding institution to GPC Gateway’s designated address either in Japan or Singapore is required via courier or mail. As for benefits to clients, you can receive our verification proof on time without any delay. Even if the candidate’s institutions do not accept the verification request by a third-party verification agency according to with the Act on the protection of Personal Information Act in Japan, GPC Gateway will utilise the certificate which received without the candidate’s compilation and editing regarding the issuance to receipt as a proof of document.

    Step 4

    Get your report

    GPC will send you a confirmation after your candidate’s submission details have been received. The average turnaround time for verification is 5-10 business days on our Standard Service.

    Please note that in some instances, it will not be possible to complete the verification within the stipulated timeframe due to government closures of educational institutions as a result of Covid 19 restrictions, public holidays, or staff absences at educational institutions. During this period of time, please wait for 10 business days before reaching out for a status update. We will be in touch with you if we require additional information.

    About us
    GPC Gateway, a Japanese rooted professional corporate advisory firm
    We are committed to helping our clients make the “fair decisions” and achieve “sustainable growth”, manage business by providing seamless consulting services in Asia, based on our extensive experience and local knowledge.
    One of our services is providing Corporate & HR Intelligence solutions to assist our clients expanding from overseas into Singapore by conducting the related background checks and due diligence services to identify the right partners and make the right decisions in hiring the right talent for the right position fairly based on merit.

    JAPAN QUALITY

    Bilingual consultants who can speak both Japanese and English from a variety of different industrial career background will thoroughly support

    GLOBAL PARTNER

    We work with you as a knowledge partner to guide you on relevant legislation and best practices

    FAST DELIVERY

    Even in the Japanese market, where language barriers are high, we can deliver reports in English in the shortest possible timeline

    20 YRS + EXPERIENCE

    We have over 20 years of experience supporting cross-border business development in between Asia and Japan

    We have track record of 14,725 deliveries of authenticity and accreditation checks in 2022. 

     

    FAQs

    Frequently asked questions

    Find out everything you need to know about our background verification process. You may browse through our FAQs sections which you may find the answers to your questions.

    Which countries/regions are you able to verify qualifications?
    We provide verification of qualifications for foreign candidates awarded by an educational institution in Japan only.
    What are the changes to verification requirement on the documents required for Employment Pass Application?
    With the implementation of COMPASS, post-secondary diploma and above qualifications declared to MOM will have to be supported with a verification proof. This requirement applies to new EP applications from 1 September 2023, and renewals from 1 September 2024.
    Employers who need points from these qualifications in COMPASS have to declare them in the EP application. Otherwise, there is no need to declare qualifications.
    According to the verification proof requirements, employers must ensure that their candidates’ qualifications are authentic (Authenticity checks) and if applicable, they were awarded by accredited educational institutions (Accreditation checks).
    We provide the one package service with authenticity checks and accreditation checks. In order to eliminate our client’s hassle of having to go through in the verification process, our service as a default contains accreditation checks of the awarding institution. The separate service of authenticity checks and accreditation checks are not available on our one package service.
    Why our candidates need to arrange a certificate from the institution directly to GPC Gateway?
    Based on more than 20 years of background screening knowledge and experience in Japan of GPC Gateway and our partners, in compliance with the Act on the protection of Personal Information Act in Japan, certain educational institutions in Japan are no longer accepting verification checks by third-party. Even if the institution accepts the third-party verification, different institutions (and sometimes each faculty department) have different operation flow that might cause the client’s human resources department and the candidate shall go through the hassle of checking these procedures each time.
    As for benefits to the client or the candidate having the education certificate sent from the institution directly to GPC Gateway, you can receive our verification proof on time without any delay not affected by these uncertainties. Even if the candidate’s institutions do not accept the verification request by a third-party verification agency according to with the Act on the protection of Personal Information Act in Japan, GPC Gateway will utilise the certificate which received without the candidate’s compilation and editing regarding the issuance to receipt as a proof of document.
    What is the timeframe for completion of the verification process?
    The standard timeframe is 3 to 10 business days from the receipt of payments and all the documents to be provided by your candidate (i.e completion of Step 1 to 3).
    Please note that your candidate’s physical educational certificate should be mailed directly from the awarding institution office to our designated address in order to complete our verification process. In some instances, it will not be possible to complete the verification within the stipulated timeframe due to government closures of educational institutions because of Covid 19 restrictions, public holidays, or staff absences at educational institutions.
    Please wait for 10 business days before reaching out for a status update. We will be in contact if we require additional information.
    What is the fee for verification?
    Standard Service: SGD108.00 with GST for both Authenticity checks and Accreditation Check (Normal turnaround time 5 to 10 working days)
    Express Service: SGD162.00 with GST for both Authenticity checks and Accreditation Check (guaranteed processing time within 3 working days)

    Please note that the processing time refers to the time required for the delivery of our report upon completion of Step 3.

    Please note that any processing fees charged by professional organisations, universities and third parties may be payable by the candidate and/or the employer in addition to the charges for our verification services. GPC Gateway will advise and/or inform you in advance of any additional fees that may be applicable via email.

    8% GST will be added to all services supplied in Singapore as of 1 January 2023. This is subjected to changes according to prevailing government rates.

    Proudly a member of

    Verification Service Partner

    GPC Gateway Pte. Ltd.
    80 Robinson Road #10-01A
    Singapore 068898
    (GST Reg No.: 201826193H)

    © 2024 GPC Gateway Pte. Ltd., a private limited incorporated under the Companies Act in Singapore and a member firm of the Global Partners Consulting Inc., (“GPC Group”), a Japanese entity. All rights reserved.